Shop Order Detail

This is a TIPP CORE workspace page. It shows everything about one shop floor order (production order) on a single read-only screen: its status, the parent item, quantities, costs, planning dates, the material pick list, the operations, and the last five completed orders for the same parent item. Planners, production supervisors and cost controllers use it to check how a production order stands against its plan. Nothing can be edited on this page.

Before you start

• The page reads data from your back-office, either Exact Globe or Macola ES. The Backoffice Connection page (Modules, TIPP, Setup, Connections, Backoffice Connection) must be set up for the division, and your TIPP license must be valid (Modules, TIPP, Setup, General, License).
• The TIPP workspace objects must have been deployed to the back-office division. If they were not, the page shows a message and no data.
• The Division and Shop Floor Order fields are read-only. The page is meant to be opened for a specific order from another TIPP page or link, which fills those two fields. You cannot type a different order number in them.
• TIPP page security may limit which roles can open the page.

How to review a shop floor order

1. Open Shop Order Detail for the order you want. The Division and Shop Floor Order fields show which order is displayed.
2. Read the title line “Shop Floor Order” followed by the order number, and the line “Status:” under it.
3. Check the cards Item Information, Quantities, Costs and Planning on the left for the overall picture.
4. Check Material Pick List on the right for the components needed and what has been issued.
5. Check Operations on the right for the routing steps, planned versus actual quantity and cost.
6. Look at the section for the last five orders of the parent item to compare this order with earlier ones.
7. Click Refresh to reload the data. Click Close to leave the page.

How to jump to the item or the order in the back-office

1. Click the order number next to “Shop Floor Order”, the Parent Item code, an Item code in the Material Pick List, an Operation in the Operations list, or an order number in the last five orders list.
2. A small pop-up menu appears next to the value with the options TIPP offers for that item, order or operation.
3. Click an option to go there. Click the value again to close the menu.

Screen guide

Top of the page:

• Division: the company the order belongs to. Read-only. If the requested division cannot be reached, TIPP may switch to a division whose back-office it can open and shows an information message saying so.
• Shop Floor Order: the order number. Read-only.
• Status: the state of the order, see below.

Item Information:

• Parent Item: the item being produced. Click it for the item menu.
• Description: the item description.

Quantities:

• Qty Ordered: the planned quantity to produce.
• Qty Complete: the quantity produced so far.
• Qty Remaining: Qty Ordered minus Qty Complete for Exact Globe orders, never below zero.

Costs (each shows total, a slash, then per unit):

• Planned Cost (Total/Unit): planned total cost, and that total divided by Qty Ordered. The unit value is 0 when Qty Ordered is 0.
• Actual Cost (Total/Unit): actual total cost booked, and that total divided by Qty Complete. The unit value is 0 when Qty Complete is 0.
• Planned Standard Cost (Total/Unit): the item standard cost for the ordered quantity, and the standard cost per unit.

Planning:

• Start Date, Due Date, Created Date: start, due and creation dates of the order. Empty when not available.

Last five orders for the parent item (section title: “Last 5 Shop floor orders for item” followed by the item code):

• Order: the earlier order number. Click for the order menu.
• Completed: the completion date.
• Qty Completed.
• Std Labor Hours and Actual Labor Hours: planned and actual labor hours.
• Planned Cost, Actual Cost, Cost Variance: planned minus actual.
• Variance %: the variance as a percentage of planned cost.
• Warning icon column: an exclamation icon appears when Variance % is below zero, meaning actual cost was above plan.
• Only closed or completed orders are listed, at most five.

Material Pick List (at most 100 rows):

• Item and Description: the component. Click Item for the item menu.
• Qty Needed: the quantity required.
• Qty Issued: the quantity already issued to the order.
• Qty Remaining: Qty Needed minus Qty Issued, zero when more was issued than needed.
• Due Date.
• Planned Cost, Actual Cost, Variance %.
• Warning icon column: exclamation icon when Variance % is below zero.

Operations (at most 100 rows, ordered by operation number):

• Operation: operation number and description, joined by a dash. Click it for the operation menu.
• Department and Work Center: where the step runs.
• Plannend (spelled this way on screen): the planned quantity or hours.
• Actual: the actual quantity or hours booked.
• Planned Cost, Actual Cost, Variance %.
• Warning icon column: exclamation icon when Variance % is below zero.
• Complete?: a check mark when the operation is complete.

Status values for an Exact Globe order:

• Open: the order has not been authorized yet.
• Authorized: authorized but not released.
• Released.
• Printed.
• Finished.
• Completed.
• Rejected.
• unknown: the order is in a state the page does not recognize.

Status values for a Macola ES order: Released, Unreleased, Closed, Ended, Started, Generated.

Variance %: (planned cost minus actual cost) divided by planned cost, times 100. Negative means over plan. It is 0 when the planned cost is 0.

Buttons:

• Refresh: reloads the page.
• Close: closes the page.
• Header buttons Favorite, Excel export and Print: add to favorites, export, printable view. Extra AI buttons may also appear in the header when the page has no connection errors.

Messages and what to do

• “Please verify your back-office connection settings via [Modules, TIPP, Setup, Backoffice Connection].”: the server or database setting is invalid. Correct it on the Backoffice Connection page.
• “Please verify the SQL user name & password via [Modules, TIPP, Setup, Backoffice Connection].”: the SQL login failed. Correct the user name and password there.
• “Error making a connection to your back-office system. Please verify your TIPP license is valid via [Modules, TIPP, Setup, License].”: any other connection problem, followed by a technical detail. Check the license and the connection.
• A message that the workspace objects were not deployed to the division: ask your administrator to deploy the TIPP workspace objects to that back-office.
• An information message when TIPP switches division: TIPP could not open the back-office of the requested division and used another that works. Check whether you are looking at the right division.

When a connection message appears, the filters, lists and button bar are hidden.

What you cannot do here

• You cannot change the order, quantities, costs, dates, pick list or operations. Do that in Exact Globe or Macola.
• You cannot type another order number or division. Open the page for another order from where you came.
• You cannot sort the lists or page beyond 100 rows in the pick list and operations, and 5 rows in the last orders list.
• The page only works for Exact Globe or Macola ES divisions. For other divisions no data is shown.

Related pages

• Backoffice Connection and License setup pages: needed for the connection.
• The back-office order, item and operation screens: reachable through the pop-up menus on the order, item and operation values.

Common questions

• What is this page for? It shows one shop floor order with status, quantities, costs, dates, pick list and operations, read-only.
• How do I look at a different order? The Shop Floor Order field is read-only, so open the page again for the other order from the page or link you came from.
• What does Variance % mean? It compares planned and actual cost: positive means under plan, negative means over plan and shows an exclamation icon.
• What does Qty Remaining mean? The quantity still to produce on the order. For the pick list it is the quantity of a component still to be issued.
• Why are cost values 0? No cost has been planned or booked yet, or the quantity used to divide is 0, so the unit cost shows 0.
• What does the check mark under Complete? mean? That operation is complete.
• Why is the pick list or operations list short? Each shows at most 100 rows.
• What does the last five orders section show? Up to five earlier completed orders for the same parent item, for comparison of hours and cost.
• Why do I see an error about the back-office connection? TIPP could not read your Globe or Macola database. Check Backoffice Connection and License in the TIPP Setup menu.
• Why did the division change? TIPP switches to a division it can reach when the current one cannot be opened, and tells you with a message.